3 procurement app use circumstances the place Jotform may also help

Relying on the scale of your online business, the procurement process can fluctuate in size and complexity. Bigger organizations might have procurement workflows with plenty of paperwork and a number of layers of approvals, whereas smaller organizations might solely require one particular person’s approval if the acquisition quantity is above a predetermined quantity.

No matter finish of the spectrum your online business is on, you possibly can work smarter with a procurement software. As an alternative of counting on spreadsheets and paperwork scattered throughout varied desktop folders, you possibly can centralize your information in a procurement app. From sourcing and buying items to managing distributors, a procurement app may also help you digitize, document, monitor, and assess information to help your procurement technique.

Jotform Apps is a robust app builder you need to use to create a number of procurement apps to fit your wants. Retire the spreadsheets and disorganized chaos — begin creating procurement apps that make the method extra environment friendly and your workforce extra productive. Hold studying to see just a few use circumstances you possibly can deal with with our answer.

3 procurement app use circumstances to deal with with Jotform

1. Vendor administration

After going by the customarily grueling strategy of figuring out, vetting, and selecting a provider or vendor, you don’t need to repeat it unnecessarily. In bigger organizations — or any group that doesn’t promote data and useful resource sharing — a group will typically hunt down a brand new vendor, even when one other group within the group has already engaged with an excellent match for a similar want.

You possibly can mitigate this lack of know-how by conserving monitor of your suppliers on this vendor app. Prebuilt into the app are just a few related gadgets:

• Vendor information form: Use this kind to enter key information factors for every vendor, similar to title, contact data, nature of enterprise, sort of services and products, contact particular person particulars, and extra.
• Product inventory information record form: Add merchandise to your stock utilizing this kind. You possibly can enter key information factors similar to stock ID, inventory location, product title and outline, unit worth, amount in inventory, and extra.
• Wholesale purchase order form: Your procurement group or different departments can submit buy requests with this kind. Requestors can enter related information, such because the date, their contact data, the merchandise quantity and amount, and many others.
• Product inventory template: Flip to this Jotform Tables template to gauge your stock ranges. It comes with basic descriptors similar to ID, title, unit worth, stock worth, and reorder amount. Make it your individual by including as many figuring out and decisioning particulars as you need.

You possibly can simply add a vendor record to this procurement app in an identical format because the stock template. That means, any designated events in your group can test for vetted distributors earlier than in search of out a brand new one available in the market.

2. Stock monitoring

How have you learnt what you want if you happen to don’t know what you have already got? Not everyone seems to be educated about all of the gadgets your group has in inventory, particularly in case your stock information is disorganized. On this case, workers are prone to take the trail of least resistance after they want a sure product — as an alternative of looking down an merchandise that will or is probably not obtainable, they’ll simply go purchase a brand new one.

Clearly, that is an inefficient and expensive various. That’s why it’s useful to implement a procurement app that captures inventory data in an simply accessible and searchable method. Listed here are just a few apps you possibly can attempt:

• Retail inventory app: Whereas the title might have retail in it, this app’s generic column descriptions let you maintain a document of any sort of product stock.
• Restaurant food inventory app: Working a restaurant? You need to use this app to cut back the quantity of customization you would want to seize stock information for restaurant-specific gadgets.
• Tool inventory app: This app is greatest suited to corporations that maintain monitor of instruments for tools and equipment.

3. Stock inspection

Past conserving monitor of stock you’ve bought from distributors, it’s necessary to examine that stock for high quality and adherence to agreed-upon specs. Even if you happen to’ve discovered distributors which have good high quality management, typically errors slip by the cracks.

You may make inventory inspection straightforward with the fitting procurement app. For instance, this mobile inspection app lets you conduct inspections from any gadget. That is helpful for inspectors who want flexibility when shifting round a warehouse or receiving dock. It provides you some helpful capabilities:

• Create distinctive checklists for inspecting gadgets.
• Add pictures of inspected gadgets for evaluation and reference.
• Use an e-signature to show who inspected an merchandise or to approve inspections.

With Jotform Apps, you possibly can start your procurement journey with one in all quite a lot of template apps and customise it to your liking, or you possibly can construct one from scratch. Start building today.

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